Dear Clients! LLC “Seventh Legion” informs you that at the present time during the delivery of the Goods ordered by the Supplier to the place of the transfer to the forwarding company, the forwarding documents are improperly executed by forwarders, or there are actual refusals of the transport company to provide documents confirming the transfer of goods from the Supplier to the carrier.
For example, often the documents executed by carriers do not specify either the name of the person who accepted the cargo or the name of the forwarding agent, do not specify from whom they accepted the cargo or the exact weight of the accepted cargo (number of boxes), as well as other mandatory details that identify each particular batch of goods. Since there are no direct contractual relations between LLC “Seventh Legion” and the forwarding company, we kindly ask you to inform your counterparties about the following rules for forwarding documents.
Order of the Ministry of Transport of the Russian Federation No. 23 of February 11, 2008 “On Approval of the Procedure for Forms and Forms of Freight Forwarding Documents” has established and approved the order for execution and forms of freight forwarding documents which set forth the forms of freight forwarding documents and the procedure for filling them in, taking into account particularities in transportation of cargo by different modes of transport.
Clause 3 of the said order stipulates that this order is binding on freight forwarders and customers
According to the approved procedure and forms of forwarding documents the forwarding documents include:
forwarding instruction (defines the list and conditions of freight forwarding services rendered by the freight forwarder to the customer under the freight forwarding contract),
freight forwarder’s receipt (confirms the fact that the freight forwarder has received cargo for transportation from the customer or from the shipper indicated by him),
warehouse receipt (confirms the fact that the freight forwarder has accepted the freight from the customer for warehousing).
The freight forwarding documents are an integral part of the freight forwarding contract.
The form of the freight forwarding receipt is approved by Appendix No. 2 to the Procedure for preparation and forms of freight forwarding documents.
It is the responsibility of the freight forwarder to fill in the freight forwarding receipt form. The forwarding receipt form completed by the freight forwarder shall contain true and complete data on the cargo.
The freight forwarder’s receipt form shall be completed using computer technology and a ballpoint pen (in blue or black). Erasures and blots are not allowed.
The form “Forwarding Receipt” contains the following lines:
line 1 “Date” – the date of issue of the forwarding receipt shall be indicated;
Line 2 “Number” – the number assigned to the forwarding receipt by the forwarding agent;
Line 3 “Consignor” – full company name and location of the legal entity; surname, name, patronymic and place of residence of individual entrepreneur
Line 4 “Customer” – indicate the full company name and location of the legal entity; the surname, first name, patronymic and place of residence of an individual entrepreneur;
Line 5 “Forwarder” – indicate the full company name and location of the legal entity; the surname, first name, patronymic and place of residence of the individual entrepreneur;
Line 6 “Country of origin of goods” – the name of the country where the goods were produced;
Line 7 “Commodity code” – the identification number of the consignment intended for customs, transport and statistical purposes shall be indicated;
Line 8 “Marking” – the marking of the cargo in accordance with the legislation of the Russian Federation;
Line 9 “Number of pieces, packing type” – the number of pieces, and the way of delivery (in bulk, in bulk, in boxes, cartons, etc.) shall be indicated;
Line 10 “Gross, net weight” – the weight of cargo with and without packaging;
Line 11 “Volume” – the volume of cargo is to be indicated;
Line 12 “Cost” – the cost of cargo according to payment documents shall be indicated;
Line 13 “Package size” – the dimensions and weight of each package shall be indicated;
Line 14 “Conditions” – conditions of acceptance of cargo by the freight forwarder for forwarding service and liabilities of the freight forwarder shall be indicated;
Line 15 “Special Remarks” – indicate additional information about the cargo, including a special method of transportation, environmental safety and security of the transported cargo
Line 16 “Signature of the freight forwarder” – personal signature of the freight forwarder or his authorized representative with its printed name (surname, first name, patronymic).
Filling in the lines which provide information on the participants (parties) of the forwarding receipt is mandatory.
Depending on the nature (properties) of the cargo, appropriate lines concerning information about the cargo are to be filled in.
The forwarding receipt form shall be filled in two copies (the original shall be given to the shipper or the customer).
Thus, drawing up a forwarding receipt is the obligation of the company providing forwarding services, and failure to provide such a document is a violation of applicable law.
The specified document must necessarily contain information both about the participants of legal relations, and about the nature, volume and quantity of the accepted cargo, as well as about the person who accepted the cargo from the Supplier and about the condition of the cargo at its transfer for further transportation.
Seventh Legion LLC asks its Customers, who use the services of freight forwarding companies to deliver cargoes, to inform the transportation companies, with which contracts for freight forwarding services are concluded, about the compulsory requirement to prepare a forwarding receipt when accepting the cargo from the Supplier for its further delivery to the Buyer. Also please inform your counterparties of the form of the forwarding receipt and the mandatory fields to be filled in it. Should the freight forwarder refuse to fill in the required documents, the Goods cannot be handed over to the freight forwarding company, or the Supplier will not be responsible for the actual condition of the Goods when handed over from the carrier to the Buyer, if the carrier will refer to the fact that the Goods were delivered to the Buyer in the same condition in which they were received from the Supplier.
